Scaling Travel for a Large Media Production Company

11 Mar

Written By Cat

Background

A UK-based media production company with 2,000 employees, including 200 in European studios, managed 5,000 annual trips for location shoots, client pitches and industry events. Their decentralised travel programme led to:

Cost Overruns: Inconsistent supplier use increased costs.
Complex Reconciliation: Diverse expense formats took 50 hours monthly to process.
Programme Oversight: Lack of centralised data hindered travel policy enforcement.
Environmental Pressure: Stakeholders demanded more sustainable travel practices.

Solutions Implemented

GTM implemented a robust, scalable solution:

GTM Online: A customised portal integrated with multiple suppliers, offering real-time cost comparisons and policy enforcement.
Advanced Expense Automation: AI-driven expense tools categorised spending and flagged anomalies, built on bespoke expense reports.
Analytics Dashboards: Real-time reports tracked spending, compliance, and traveller patterns, empowering data-driven decisions.
Sustainability Suite: GTM’s Carbon Offset Programme provided detailed emission analytics and bulk offsetting for all trips.

Outcomes and Benefits

Time Savings: Expense processing fell to 15 hours monthly and analytics reduced oversight time by 60%.
Cost Savings: Optimised bookings saved 14% (£500,000 annually).
Programme Control: Dashboards improved policy compliance by 95%.
CSR Leadership: Offsetting 2,000 tonnes of CO2 annually earned industry recognition.

Testimonials

“The analytics dashboards give us complete control over our travel programme.” – C.M., Procurement Director, Media Production Company
“Carbon offsetting has strengthened our brand’s sustainability credentials.” – E.L., CSR Lead, Media Production Company
“Booking is now consistent across our teams, saving us time and money.” – P.D., Production Manager, Media Production Company